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Collection, Use, and Disclosure of Personal Information
We collect personal information only when necessary to support membership management, educational programming, event registration, payment processing, communication, and access to member resources.
Information We Collect
Depending on your interaction with us, we may collect:
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Name, mailing address, email address, and phone number
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Professional credentials, license information, specialty, and practice details
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Payment and billing information (processed through secure third-party platforms)
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Login and account information for membership or event registration systems
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Communication preferences
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Attendance history at events, courses, or webinars
Why We Collect Personal Data
We collect information to:
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Manage AACP membership and renewals
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Provide access to member-only online materials and directories
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Register participants for events, courses, and educational programs
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Distribute newsletters and important updates
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Process payments and donations
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Maintain accurate records and comply with nonprofit governance requirements
How We Use Personal Information
Personal data is used to provide services, support communication, improve the member experience, and maintain secure access to AACP platforms.
Disclosure of Information
We do not sell personal information.
Personal information may be shared only when required to:
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Process secure transactions (payment processors, registration systems, CRM systems)
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Provide services through trusted partners under confidentiality agreements
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Comply with legal obligations or protect the rights and safety of our organization or members
Privacy of Children
We do not knowingly collect personal information from children under 16 without the explicit consent of a parent or legal guardian.
If such information is discovered, it will be removed promptly.
Giving Consent for Others
If you register guests or provide information about another individual (such as staff, colleagues, or family members who will attend an event), you are responsible for confirming that you have their permission to share their information with the AACP.
By submitting such information, you confirm you have the right to provide it and that they understand how it will be used.
Third-Party Applications
We may use third-party service providers to support membership, event registration, continuing education tracking, communication, or payment processing. Examples may include:
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Payment processing platforms
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Email or marketing management systems
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Event or membership management software
We confirm that our service providers are expected to comply with applicable data privacy laws and must respond to data access or deletion requests when required.
We encourage users to review the privacy policies of these providers for additional information.
Accessing, Updating, or Deleting Your Information
Members may request:
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Access to personal data we hold
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Updates or corrections to their information
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Deletion of personal data where permissible
Requests can be submitted at any time, and we will respond within a reasonable timeframe.
Contact Us
If you have questions about this Privacy Policy or wish to request access, changes, or removal of your personal information, please contact us:
American Academy of Craniofacial Pain (AACP)
1001 S. Main St. Ste: 11880
Kalispell, MT 59901
aacpcentral@gmail.com
(406) 287-8070
Policy Updates
We may update this Privacy Policy periodically to reflect operational, legal, or regulatory changes. Updates will be posted on our website and marked with the most recent revision date. Updated November, 2025